Administrator at the Procurement Authority

Do you want to work at an authority with the mission to promote sound public procurement and a sustainable future together with engaged and competent colleagues?

We are now looking for you who want to support the authority's managers and work in our Customer Meeting function. The role of administrator is located in the Department for Operational Support, which includes finance, HR, procurement, legal, archives, and registration, and together constitutes supporting functions for the rest of the authority.

About the position

As an administrator with us, you will have a central role in providing support to the authority's managers and colleagues in various administrative areas. We would like you to help improve and streamline our administrative routines.

The authority is a highly sought-after player in external customer meeting contexts, and you will work together with our customer meeting manager to handle incoming inquiries regarding participation in, for example, fairs, conferences, etc. You will work broadly and variedly, both as administrative support to managers and colleagues, and in providing service to our customers.

Your responsibilities include:

• Booking and administering travel, meetings, and conferences.
• Managing email distributions and some internal communication.
• Receiving calls and serving as the authority's customer service function.
• Writing minutes and compiling materials from meetings.
• Placing orders and purchases in the e-commerce system Visma Proceedo.
• Administering and following up on simpler tasks within HR and finance.

In your work to provide service to the authority's customers, you will be part of the Customer Meeting function and contribute to strengthening relationships with our target groups and partners. This includes:

• Receiving, registering, and keeping statistics on incoming inquiries about the authority's participation in external contexts.
• Coordinating the authority's participation and managing practical administration (travel, materials, booth space, presentations, bookings, etc.) and, if necessary, also participating in fairs and other types of events.
• Planning and contributing to communication efforts together with our Communications Department.

Qualifications

Requirements:

• High school diploma or post-secondary education in administration or a similar field.
• At least two years of experience in administrative work.
• Experience working as managerial support and/or assistant.
• Good computer skills and experience with Office 365.
• Very good ability to express yourself in Swedish, both spoken and written.
• Good ability to express yourself in English, both spoken and written.

Meritorious:

• Experience in record-keeping.
• Experience working with customer meetings, events, conferences, or similar.
• Experience in administrative work within the government.

About you

We are looking for someone who is meticulous and structured, has a good sense of order, and a service-oriented and solution-focused approach. You thrive in a supportive role where you create order and contribute to a good workflow.

You find it easy to collaborate but can also work independently and take your own initiatives. To succeed in the role, you need to be flexible and have a positive attitude towards change and development.

We place great importance on personal suitability.

About the Procurement Authority

The Procurement Authority works to ensure that public procurement provides the greatest possible benefit to society. Our vision is sound public procurement for a sustainable future. Together with others, we strive for more to use public purchasing power to contribute to society's sustainable transition and secure supply.

We are a modern authority that gathers a breadth of competencies. Today, we are about 70 employees. For us, collaboration and cooperation in the execution of our missions, both internally and externally, are important.

We have a flexible workplace with access to bright and newly renovated premises in Solna, close to public transport. Read more about our mission and about us as an employer on our website.

Employment and application

The position is a permanent employment that begins with a six-month probationary period. The employment is full-time with flexible working hours. The physical location is at our office in Solna. There is an opportunity to work remotely to some extent in consultation with the manager. Start date is to be agreed upon.

We believe that diversity enriches and therefore strive for a staff composition that reflects the diversity of society.

Application

Do you find the position interesting? Welcome to submit your application with a CV and cover letter and answer the selection questions via our recruitment tool. The deadline for applications is January 12, 2026.

For more information, please contact:

Ahmad Mari, Acting Head of Department for Operational Support, 08-586 217 08
Henrik Grönberg, Saco-S, 08-586 317 16
Anna Larka, ST, 08-586 217 38